Office Management Coordinator

New Talent

New Talent


At New Talent, we are looking for our Client, an Important Multinational Services Company, an Office Management Coordinator to join the Global Service Center in Buenos Aires focused on providing high quality services to its internal clients around the world.
Skills: Ability to manage multiple stakeholders, managing partners and functional in-market business partners to build strong relationships, communicate effectively, comfortable working in large, complex environment, highly credible and persuasive, Ability to engage with key external stakeholders, brokers and vendors, Highly disciplined approach to executing strategies and programs to achieve Firm operational objectives, Well-developed and sophisticated organization, communication and interpersonal skills, with demonstrated ability to collaborate and build trust with partners and business professionals at all levels, Strong ability to lead, motivate and mentor other professionals, inclusive of diligently addressing performance concerns, Organized, detail-oriented individual with strong project management skills and ability to balance competing priorities in a time-sensitive environment, High level of discretion, diplomacy and a commitment to maintaining the highest level of confidentiality; strong entrepreneurial skills and business focused mind set to effectively drive operations in a diverse and multi-cultural environment, Proven track record of strong budgeting track record and financial skills to effective management of office operational costs Openness for Intercultural Interaction.
Role Purpose: To work closely with BAC leadership to ensure BAC functions and business professionals are aligned to deliver exceptional service to internal and external clients consistent with Firm standards and objectives and overall Centers' strategy; lead and manage BAC operations and procedures and ensure smooth day-to-day functioning focusing on efficiency and time management; responsible for developing internal office communication protocols, streamlining administrative procedures (secretarial and facilities), BAC staff supervision, and task delegation.
Key Requirements:
Academic Credentials:
• Bachelor's degree
Language level: Excellent English verbal and written communication skills
Work experience: Strong relevant experience with office management and office administration skills, preferably in a law firm or professional services environment
Main Responsibilities:
- Work closely with BAC management to implement Firm and Centers' strategies, processes, policies, guidelines and reporting to support efficient, high quality services in the BAC; ensure that a suitable office space is provided to maximize productivity for all employees
- Establish working relationship with BAC Leadership to support their daily office requirements and budget management
- Plan and/or support (in conjunction with facilities and other teams) key BAC meetings and internal and external events and gatherings; responsible for all office administration tasks such as catering, reception, and cleaning services
- Manage relationships with strategic partners, leasing companies, vendors, facilities managers, and suppliers, ensuring contract compliance, correct billing, stock replenishment, maintenance levels and relationship management; act as the Facility Management contact for the BAC, which includes housekeeping, maintenance support and planned preventative maintenance
- Work closely with the Senior Operations Manager to ensure efficient delivery of secretarial support and facilities management; meet target of secretarial ratios set by the Firm; adopt common processes; deliver secretarial support in line with the "new secretary" principles; manage the Legal Secretaries and Administrative Assistants to perform the BAC's operational and administrative tasks
- Ensure best-in-class facilities (and facilities management) that effectively represent the brand and our standing in the market; liaise with the Lease-to-Expire team, facilities team and relevant vendors on BAC lease requirements
- Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication and instilling a high performance culture
- Engage with functional BAC representatives to collect stock update on mandatory office supplies and ensure procurement is managed effectively
- Network with peers to represent the Firm in a positive manner and communicate local market conditions and developments (competitor strategy, lateral moves, industry trends) to leadership
- Manage budgets - keep track of spending and keep within agreed budgets
- Monitor key metrics such as engagement, strategic goal accomplishments, effective vendor management, service expenses, and compliance
- Lead all In-Market operations and administration employees
- Take a lead role in the implementation of AOR activities under PBS21 (PBS21 being defined as a programme of work designed to integrate and coordinate the Firm’s professional and business services functions)
- Other duties as assigned to deliver Firm strategy and operational effectiveness to the BAC
Working day: Full Time / Permanent.
It offers: Excellent Contracting Conditions and Important Benefits
We request to send your CV in Spanish and English.
We wait for your postulation !